Approving and rejecting time entries is part of the Approval Workflow and can easily be accessed in the Approve Timesheets Table.
Approve Pending Time
Pending time always needs to be approved, rejected or deleted. To the very right of the Approval manage table is a Tools column where the buttons appear for managing the timesheets approval.
Simply click the approve button to approve the time.
Approving the time will immediately update the state to Approved and depending on your timesheet settings will automatically lock the time entry from being edited further.
Approve Submitted Time
Projects do not have a submitted state when the approval process is activated, but there may be the case where half the project may have been submitted before timesheets approval was activated. Therefore if the project has approval activated, then you can also approve that submitted status using the same method as above.
If you decide to reject the time, just click the X button to reject the time. Rejecting the time will immediately update the state to Rejected and depending on your timesheet settings will automatically lock the time entry from being edited further.
Bulk Approve / Reject Time Entries
In the approval table you have the option to bulk edit all time entries.
- Use the checkbox top left to select all or select the time entries you want to edit.
- Now click the bulk edit dropdown above the table.
- Choose your selection
- Click Apply
Auto Lock Time Entry
There are built in defaults which auto-lock time entries based on on changing status. You can set any status to become locked once you change state.
For example, when Approving a Pending time entry, it will automatically get locked to prevent the user from further editing it.
These settings are managed from Settings -> Timesheets page.