Fixed Costs

The Hub Planner fixed cost feature is a great way to keep track of all those static costs you can incur across your projects and show a real time impact on your project budget.

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Plan one time costs on projects and control how they impact your project budget.

  • Easily add fixed costs to any project.

  • Control how costs impact budgets

  • Categorize the costs

  • Reporting to see how much was fixed

  • Rates management to calculate project costs

  • Supports multiple currencies

Hub Planner helps companies who need to add 1 off costs to a project and decide if that should impact budget.

Key features of Fixed Costs in Hub Planner.

Resource mgmt

Cost Categories

Create your own cost categories to manage expenses.

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Scheduled vs. Actual Costs

Compare scheduled costs versus actual costs incurred.

Timesheets

Flexible role rights

Built in support for role rights to apply fixed costs.

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Report Columns

Report columns and templates to track fixed costs.

Invoice

Budget Inclusion Controls

Include or exclude fixed costs from the total budget.

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API Access

Available to use fixed costs via the REST API

What our clients are saying.

 The TOIL feature integrates well into our workflow, allowing for crucial downtime after peak project periods.

“Intense projects and overtime are a regular part of our work, often driven by the fast-paced nature of our industry. Time off in lieu compensates for these demanding periods, and with Hub Planner adding the TOIL feature, this becomes seamlessly integrated with the rest of our resource management. It brings balance and boosts flexibility, helping us and our employees efficiently recharge after demanding periods.”

image 86Peter Scott, Managing Director @Cityscape

Categorize all

costs for clearer reporting

Categories help group your costs together so you can easily identify where the spend is going in each project.

User access controlled to fixed costs

Role rights allow you to control who can access the fixed costs and apply them to your projects. Giving the project managers full control.

Hub Planner Fixed Costs FAQ

A costs category is a term to describe the name of a fixed cost. For example: travel, equipment, conference room etc. Add the categories to help group the fixed costs against projects.

Within the ‘new category name’ field, simply enter the name of the new fixed cost you want to add.

Examples of fixed costs you can apply to a project in Hub Planner may include:

  • Office rent
  • Materials and equipment
  • Salaries (though you may use internal rates for this)
  • Insurance premiums
  • Software licenses
  • Various other project expenses.

Yes, but – they must have the role right selected and the permissions to do so. Navigate to setting -> roles and make sure that the below role right is selected.

PM / FC. Fixed Costs on Managed Projects

The logged in user, who is a Project Manager, will be able to add or remove fixed costs on Projects they are project manager of.

Yes. Ensure to tick the checkbox to indicate you wish to deduct the fixed cost from the budget.

Both. In reports you have the option to report by scheduled and reported. You have a report for each.

Explore more of Hub Planner

All the features you need to manage your resources and drive successful projects.

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Streamline team scheduling and gain instant visibility into availability and utilization for efficient planning.

Timesheets

Timesheets

Measure the actual time reported via timesheets versus the forecasted time through the resource scheduler.

PresentationChart

Dashboards and reports

Grasp performance, project costs, profitability, and team utilization in a comprehensive overview.

Project mgmt

Project management

Manage project spend, change resource rates, internal costs, profitability, and project budgets.

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Capacity planning

Save time scrolling through entire teams and quickly narrow down your team by availability or utilization levels.

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Vacation & PTO

Handle team vacations and PTO with ease via the scheduler—request, allocate, and track leave with full reporting capabilities

Done with complicated software & spreadsheets?

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