Capacity Planning 

Save time scrolling through entire teams and quickly narrow down your team by availability or utilization levels.

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Easily find out who is available on your team with the right skill set for the task.

  • Easy to use slider to match available hours

  • Filter down the team based on utilization percentage or available hours

  • Combine capacity levels with custom filters like locations or skills

  • Save capacity planning templates for quick access.

  • Create different time frames so you can see who is available now, next week, next month or quarter.

Capacity Planning helps you quickly find the right team member based on resource availability.

Key features of Capacity Planning

Resource mgmt

Instant availability insights

Find who’s available. Filter the schedule and return results based on the availability required.

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Team transparency

Maximize your team’s utilization and availability transparency. Quickly identify any gaps in the schedule, fill them new project work.

Timesheets

Target date range

Select from pre formatted options or customize a date range for a real time view of resource availability or utilization rates in the schedule.

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Filter Teams by Utilization

Quick measure team performance. Anyone over scheduled this week? Do you have people that can be allocated more tasks?

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Built in templates

At the click of a button. Quick access pre-formatted templates to check for availability and utilization of the team.

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Seamless integration

Use the builder to combine with smart schedules, custom fields and smart groups for the ultimate smart scheduling experience.

What our clients are saying.

 The TOIL feature integrates well into our workflow, allowing for crucial downtime after peak project periods.

“Intense projects and overtime are a regular part of our work, often driven by the fast-paced nature of our industry. Time off in lieu compensates for these demanding periods, and with Hub Planner adding the TOIL feature, this becomes seamlessly integrated with the rest of our resource management. It brings balance and boosts flexibility, helping us and our employees efficiently recharge after demanding periods.”

image 86Peter Scott, Managing Director @Cityscape

Who is

available?

No more guessing games, a clear and precise overview of resources who are actually available for scheduling to project bookings.

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Combine

capacity filters

with locations and skills

Reduce bigger teams by combining the capacity planning filters with custom filters for location, skills and much more.

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Capacity planning FAQ for Hub Planner

The Capacity Finder is a premium extension by Hub Planner. It helps to filter your team schedule based on their availability or utilization over a specified date range. Perfect for capacity planning and forecasting the schedule. You will find the capacity finder via the builder. Alternatively, by clicking the capacity finder icon within the scheduler itself. Let’s take you through some of the FAQ’s you might have about the capacity finder.

Every resource has a capacity, everyone can be different too. Some resources work part time, full time or different days. When resource scheduling, Hub Planner will help with locating who’s available or showing you who’s at capacity or over scheduled. Using the capacity finder, Hub Planner will detect the resources based on the filters you have chosen.

Yes, within the scheduler, navigate to the sidebar and then scroll to the Smart Schedules. A dropdown of pre-formatted templates will show you some capacity finder schedule templates. These are simple schedules that have smart filters applied to them.

Available Resources – will show active resources who have availability greater than 0 hours for this month.

Fully Booked Resources – will show active resources who’s availability is equal to zero hours for this month.

Over Utilized Resources – will show active resources who have utilization rate greater than 100% this month.

Under Utilized Resources – will show active resources who have utilization rate less than 100% this month.

Visualizing your bench helps identify utilization gaps and allocate available time efficiently. By leveraging the capacity finder, underutilized resources can be assigned to internal tasks or new projects, optimizing overall productivity.

The Capacity Finder is essential for resource scheduling as it shows who’s available by considering each resource’s capacity, work schedule, and vacation time. This real-time data helps in effective capacity planning and resource allocation.

 

Are pre-designed schedules with various filters applied. Examples include templates for Available Resources, Fully Booked Resources, Over Utilized Resources, and Partially Utilized Resources, providing quick access to different scheduling needs.

 

Yes, you can save filtered schedules for future access. This allows you to create and save new resource and project groups based on applied filters, ensuring efficient resource management. You can also choose to save schedules internally or privately.

 

You can generate various reports such as Resource Utilization, Resource Utilization by Heat Map, Available Resources by Heat Map, Resource Availability, Scheduled Time, Reported Time, Who’s Available, and Who’s Overbooked.

 

Explore more of Hub Planner

All the features you need to manage your resources and drive successful projects.

Resource mgmt

Resource Management

Streamline team scheduling and gain instant visibility into availability and utilization for efficient planning.

Timesheets

Timesheets

Measure the actual time reported via timesheets versus the forecasted time through the resource scheduler.

PresentationChart

Dashboards and reports

Grasp performance, project costs, profitability, and team utilization in a comprehensive overview.

Project mgmt

Project management

Manage project spend, change resource rates, internal costs, profitability, and project budgets.

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Capacity planning

Save time scrolling through entire teams and quickly narrow down your team by availability or utilization levels.

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Vacation & PTO

Handle team vacations and PTO with ease via the scheduler—request, allocate, and track leave with full reporting capabilities

Done with complicated software & spreadsheets?

Experience Hub Planner for yourself.