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Resource Scheduling

Simply schedule, plan and track your projects across multiple teams with Hub Planners intuitive and easy to use scheduler built with clever functionality catering for small to large teams.

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Effortlessly schedule your teams across projects

  • Find Resources based on availability and utilization levels

  • Plan capacity based on what’s in the pipeline

  • See when people are available

  • Handle supply and demand right from within the scheduler

  • Find people or team based on requirements such as skills

  • Understand budget impacts while planning

  • Visualize vacations, PTO, annual leave, TOIL and what’s coming up

Complete visibility across all projects and team members, without the clutter of spreadsheets or multiple tools.

A best in breed resource scheduler.

Key features of the Hub Planner
Resource scheduler

Resource mgmt

Instant availability insights

Find who’s available. Filter the schedule and return results based on the availability required.

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Team transparency

Maximize your team’s utilization and see who’s available. Identify gaps in the schedule and fill them with new projects.

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Beautiful intuitive interface

The interface is easy to use, drag & drop interactivity and packed full of useful scheduling tools.

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Filter Teams by Utilization

Get a glance at team performance. Is anyone over-scheduled? Any team member that can be allocated more tasks?

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Built in templates

Don’t start from scratch. Pre-formatted templates to get the overview you need of the team’s availability and utilization.

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Handles complex scheduling

Despite it’s easy to use interface Hub Planner has a ton of features packed into the product to solve complex scheduling.

What our clients are saying.

Hub Planner is a great visual tool to easily plan your capacity and make quick decisions.

“Hub Planner is a great visual tool to easily plan your capacity and make quick decisions. The user-interface is extremely well-designed and easy to use. The search (filter bar) capabilities to sort through your resource pool and look for a specific set of skills is my all-time favorite!”

1557503113660Julia Gobeil, Global Planning Manager @ Averna

Easy to use drag

& drop scheduler

Click, drag and drop in the scheduler to allocate work or tasks to your team members.

Simply filter available resources

Easily pinpoint who’s available when you need them. With our capacity finder, navigate through your team’s schedules and quickly narrow down choices, even among thousands, to find the perfect fit for your project timeline.

Resource Scheduling in Hub Planner FAQ

Resource Management in Hub Planner is a comprehensive tool that helps you plan, schedule, and optimize your team’s resources. It provides you with the visibility to allocate resources efficiently, ensuring that the right people are working on the right projects at the right time.

Hub Planner offers comprehensive visibility into resourcing and team utilization with features such as real-time availability insights, utilization filters, and customizable dashboards. This allows managers to see a complete picture of team workloads and adjust allocations as needed to prevent over or underutilization.

Hub Planner allows for partial resource assignments to multiple projects, providing a dashboard view of who is allocated where and when they will be available next. It also tracks vacations,time off and TOIL ensuring that resource availability is always up-to-date and accurately reflected.

By providing instant availability insights and allowing managers to find and allocate team members based on their availability and required skills, our resource management software ensures optimal workload distribution. This prevents burnout and maximizes efficiency, with full transparency across all team members and projects.

Absolutely! Hub Planner integrates seamlessly with your existing tech stack, offering various integration options and a robust API for easy connections with other software, enhancing workflow and data consistency.

Absolutely, you can transition from using spreadsheets to Hub Planner for your resource management. While spreadsheets might be sufficient for managing small teams or projects, they typically fall short when it comes to comprehensive resource management, often becoming too manual and cumbersome. Many of our customers have faced issues like lack of visibility into capacity and availability, inefficient request and approval processes for time off, and challenges in scheduling that often lead to over or under-allocation of hours versus task budgets. These challenges can also lead to reactive rather than proactive hiring, increasing resourcing costs by not having the right resources on board when needed.

We offer numerous import tools that allow you to migrate your existing spreadsheet data into Hub Planner. Recognizing that each organization’s needs are unique, our team is ready to provide customized support and guidance throughout your onboarding process to ensure a smooth transition.

Simply sign up for a free trial or book a personalized demo with us. We will guide you through the setup process and show you how to customize our Resource Management features to best fit your team’s needs.

Explore more of Hub Planner

All the features you need to manage your resources and drive successful projects.

Resource mgmt

Resource Management

Streamline team scheduling and gain instant visibility into availability and utilization for efficient planning.

Timesheets

Timesheets

Measure the actual time reported via timesheets versus the forecasted time through the resource scheduler.

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Dashboards and reports

Grasp performance, project costs, profitability, and team utilization in a comprehensive overview.

Project mgmt

Project management

Manage project spend, change resource rates, internal costs, profitability, and project budgets.

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Capacity planning

Save time scrolling through entire teams and quickly narrow down your team by availability or utilization levels.

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Vacation & PTO

Handle team vacations and PTO with ease via the scheduler—request, allocate, and track leave with full reporting capabilities

Done with complicated software & spreadsheets?

Experience Hub Planner for yourself.