Timesheets

Hub Planner Timesheets offers you the perfect balance between the scheduled time produced from the Resource scheduler and the reported time captured in Timesheets.

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How time gets tracked

  • Simple and intuitive time entry

  • Scheduled time from resource scheduler suggested directly into the users timesheet for quick and smart time entry.

  • Categorize time entires by task or area worked

  • Actual vs Scheduled Spend, Time and Utilization

  • Fully integrated time entry Approval work flow

Hub Planner helps teams complete more timesheets on time and with great insight.

Key features of Timesheets

Resource mgmt

Easy to use

Extremely powerful yet easy to use timesheets drives adoption in the team.

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Smart Suggestions

Smart scheduler suggestions pre-populate a users timesheet as suggestions.

Timesheets

Billable Work

Easily mark work as billable or non billable work to make spend reports.

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Real-time Reporting

Instant insights into projects, resources, utilization, spend and budgets.

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Categorize Work

Break down the work you do by type, department or category.

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Approval Workflow

An option to have all timesheets managed by an approval workflow.

What our clients are saying.

 The TOIL feature integrates well into our workflow, allowing for crucial downtime after peak project periods.

“Intense projects and overtime are a regular part of our work, often driven by the fast-paced nature of our industry. Time off in lieu compensates for these demanding periods, and with Hub Planner adding the TOIL feature, this becomes seamlessly integrated with the rest of our resource management. It brings balance and boosts flexibility, helping us and our employees efficiently recharge after demanding periods.”

image 86Peter Scott, Managing Director @Cityscape

Know your

burn on projects

With the valuable second metric of actual time in the system you can now use this for doing more complex calculations in reports for burn by comparing scheduled versus actual time.

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Categorize

your work

 

Adding a category to each time entry lets you breakdown your work into smaller chunks. If you are working on a project and instead of putting all the time against 1 project or client, you can specify:

  • Photoshop 2 hours
  • Copywriting 2 hours
  • Research 4 hours

This gives more detail while still tracking the same project.

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Hub Planner Timesheets for teams FAQ

Absolutley.

No worries, we have many different options that you can avail of to migrate your existing time entry data over to Hub Planner.

You can take advantage of our built in upload tools for Time Entires using a simple csv upload tool.

You can use our full RestAPI to programmatically create the connection and pull in data from your existing timesheets software.

You can use a third party service such as Zapier to do this.

You can talk to our wonderful support team and they can help you or suggest way to do this after evaluating your data.

Either way you choose there is a solution for you, so no worries.

Yes, of course. If you are not ready to use the Hub Planner timesheet component or you are happy enough with what you have then you can still get your actuals into Hub Planner by using one of the import functions to upload via csv or use the Rest API to add your data.

Our support team are there to help you should you have any questions.

The approval workflow in timesheets is a two-step approval process that allows a logged-in user to lock and unlock timesheet entries for all projects and resources they have permissions for, ensuring a more secure and verified approval system.  It also provides an additional layer of verification, ensuring that timesheets are accurate and approved by the appropriate person. This helps in maintaining the integrity of the time tracking and reporting system.

No. Both of these metrics are kept separate in the system. It is generally bad practice that the schedule time can change the reported time or vice versa. By keeping scheduled time and reported time separate you can report on both of these metrics and compare both against each other.

What Hub Planner does do is it passes in the scheduled time as a suggestion to the time sheets which makes it easier for team members to know what they were scheduled on.s.

The Hub Planner resource scheduler allows you to forecast, schedule and plan your team across projects. This produces what we call the “scheduled” time within the system. To get the actuals you will need to activate the extension called “Timesheets” which allows your team to record all of the actuals.

The actuals and scheduled times in Hub Planner are kept separate. This is advantageous when it comes to reports and being able to understand how you are planning as a team versus how you are actually performing.

Reporting provides instant insights into various aspects such as projects, resources, utilization, spend, and budgets actuals. This helps to compare the schedule time and spend with the reported time and spend in timesheets.

Explore more of Hub Planner

All the features you need to manage your resources and drive successful projects.

Resource mgmt

Resource Management

Streamline team scheduling and gain instant visibility into availability and utilization for efficient planning.

Timesheets

Timesheets

Measure the actual time reported via timesheets versus the forecasted time through the resource scheduler.

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Dashboards and reports

Grasp performance, project costs, profitability, and team utilization in a comprehensive overview.

Project mgmt

Project management

Manage project spend, change resource rates, internal costs, profitability, and project budgets.

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Capacity planning

Save time scrolling through entire teams and quickly narrow down your team by availability or utilization levels.

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Vacation & PTO

Handle team vacations and PTO with ease via the scheduler—request, allocate, and track leave with full reporting capabilities

Done with complicated software & spreadsheets?

Experience Hub Planner for yourself.