Allocation for Booking Category Groups

Estimated reading time: 3 min


How to enable a default allocation?

Adjacent to the manage groups and assign projects button is the settings gear icon. Click the drop down arrow for access to click the box. By doing so will enable the allocation option on booking categories.

Booking Category Groups Allocation

Once enabled the booking category allocation becomes live on the screen. Adding a new booking category now provides the option to apply a default allocation. The allocation column appears between the category color and the edit icon.

Default Allocation Setting

Booking Category Groups

Booking Category Allocation Default

How to switch what allocation type the booking category will automatically default to. To do so, follow these simple steps.

  • Settings
  • Custom Settings
  • Customization
  • Default Allocation Type

Default Allocation Setting

Percentages / Hours per Day / Total Hours

A booking can have three different types of allocation.

  • Percentage
  • Hours / Day
  • Total Hours


Using this method books the resource a % of their availability each day. For example: If a user has a default capacity of 8hrs /day and you book them, 50% then the would be reported for 4hrs/day.

Using percentage can be useful when you want resources to spread out their time over different bookings.

Hours / Day

You can book a resource by setting their hours/day for that particular booking. This is always set to the default.

Total Hours

This can be used if your booking is scoped out at 20 hours for example. You enter 20 hours into the total and the hours/day is dynamically calculated based on the start and end dates.

Perfect For: The Scheduler bookings grid is perfect for those Monday Morning Meetings or Friday Evening wrap ups to see how the week ahead looks and how the current week went. Everyone can easily digest where the gaps are in production within a few glances at the schedule.

How to edit Allocation of Booking Category

To change the allocation of the booking category, click the pen icon of the category you wish to change. This will open the booking category modal.

Go to the Allocation section. Switch the allocation type and click Save.

Edit Booking Category Group

How to disable Booking Allocation?

Navigate to the settings gear icon at the top of the page beside the green button ‘Manage Groups & Assign Projects’. Click the drop down arrow and uncheck the box. This will remove the allocation options from the screen.

Can I switch Booking Category Allocation in different groups?

You can set allocation for every category. If you assign a booking category group to multiple projects. The default allocation will work the same across all projects. You cannot assign different allocations for the same booking category in different projects.

What happens to the previous bookings made under an allocated category?

The allocation will remain the same. There will be no changes.

Booking Category Groups

Further Reading:

Booking Category Groups Premium Extension Knowledge Base

Best Practices to Color Code Projects 

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