Why Remote Teams in Multiple Timezones Actually Works
If you haven’t trialed out remote working, then perhaps you’re about to be thrown in at the deep end. Take the current outbreak of Coronavirus. This makes for a real-time case study where remote teams are required more than ever. For example, resources at Indeed EMEA HQ in Dublin were all asked to work remotely where possible.
Enforced lockdowns are creating a surge in remote teams and technology for remote working.
Meanwhile, the share prices of Zoom and Slack, which are both available in China, have risen by a fifth and a third, respectively, since the Chinese new year holiday.
Working across multiple timezones can be a balancing act. But, ever-increasing successful remote teams. Remote teams working across multiple timezones feel more valued, productive and happy at work. By adopting the right tools will help you collaborate across different timezones. Even Hub Planner have recently released two additional features to assist with the growing demand for remote teams in multiple timezones.
What are the benefits of remote teams across multiple timezones?
- Happier Resources – stats prove resources feel more valued, productive and happy.
- Availability of Resources – especially for customer-facing businesses, having multiple resources working in multiple timezones allows for more flexible availability for customers.
- Offset carbon footprint and cost- Less office and travel required
- Wider talent pool – Resource reach is wider across the network which aids recruitment.
- Production increased – Disruption is minimal. More focus, less distraction which boosts productivity.
- Resource diversity – allow for resources not culturally
- Work-life balance
- Asynchronous Offline Collaboration boosts accountability and focused solo working
- Expected for Generation Z – Remote team working is an expected aspect for GenZers
- Virtual Water Cooler Channel
Better organization = better collaboration.
Know where your resources are. Be mindful that you are not scheduling resources on projects in the middle of the night. Perhaps customizing your scheduler to days and not hours. For example, the Hub Planner scheduler does just that. It will tell you who is working on what and where. Perhaps allow resources to customize their own availability. Add their own skill sets to Custom Fields. In turn, you can better allocate the right resource to the right project.
Communicate for Motivation and Standards
Don’t forget to communicate. Rolling out etiquette across the business is key. Regardless of whether you are in-house or remote working, communication standards are necessary for the success of a remote team. For example, sharing important messages or documents via Slack regardless of whether the resource is located in the building or not. Tools like Slack and Rocket.Chat also eliminate endless email threads that can be time consuming and unnecessary. It sets the standard for communication for everyone. Comms also need to be clear, have goal setting and project deliverable updates. This helps to eliminate in office ‘catch-ups’ that turn into hour-long conversations.
Get Asynchronous Communication Right
But, don’t forget to show your face. Perhaps a Monday All Hands or Daily Stand Up meeting over video call Zoom. Face to face interaction is key and a centralized video call covers most requirements. Keep up to date on project progress, what resources are working on, keeping track of analytics and deadlines, etc. It gives you a chance to see people’s faces. So, a reminder to get out of your pajamas! Communication is more efficient with the use of video calling software that has dedicated time.
Use the Right Resource Management Tools
Amongst the current surge of remote teams in China by defacto has resulted in some companies taking the wrong approach to resource management. There are reports of companies requesting resources to be on continuous live streams and others requesting resources to send selfies multiple times a day. This is beyond overkill and shows that management has no trust in resources and is simply suffocating employees.
Companies need to adopt tools that will help with Resource Management of Remote Teams. Some remote teams fail due to a lack of trust from management. How to avoid this is by adopting software that helps to focus on who is working on what and who is available. Being able to collaborate and coordinate resources schedules across multiple timezones.
Software for Remote Teams
Hub Planner has multiple booking allocation options and customized resource availability features. This ties in perfectly with how resources can assign their availability and capacity. Having customized hours and days allows resource managers to schedule accordingly and avoid overbooking.
The simplicity of the Timesheets makes it so easy for teams to use. This allows you to keep track of project progress, time spent and the added benefit of up to date analytics. Whilst Smart Groups allows teams to utilize resource tags and custom fields to create team silos. For example, why not create Resource Groups based on timezones? Resource planners have multiple view options for scheduling teams and project tasks. Hub Planner also incorporates a massive reporting engine with over 70+ templates. Don’t worry, if you can’t find what you’re looking for, you can build the report from scratch! Perfect for reporting on project progress, resource availability, and utilization rates.
Recently Hub Planner released a new feature extension for Global Public Holiday Calendars. This was designed for remote teams working in different timezones. Here you can assign resources to multiple calendars as well as an importing holiday function on 4 different levels. Lastly, the iCal feature has been updated to include a Timezone setting. Resources can choose for their schedule to remain in a selected timezone despite traveling around timezones. This way you never lose track of bookings and meetings or wondering which timezone it should be.
Right now if you don’t offer remote working you could be missing keeping business above water with the Conornaviris outbreak. Not to mention happy teams and missing out on a massive resource pool that is Generation Z who see Remote working as a necessity. Balance remote working across multiple timezones can be challenging. But with the help of the right Resource Management tools, you can gain happy resources and more productive teams.
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