What a Year!

Hub Planner had an amazing year jam packed full of new features and updates

What a year 2018 has been!  This year, we’ve released some amazing new features throughout the year making Hub Planner the most powerful resource management software out there.  Our team have welcomed and helped many more new customers make that all important move from spreadsheets to our online scheduling planning tool.  Now, we invite you take a look back at Hub Planner’s feature releases and updates this year.   For 2019, we can’t wait to show you what we have planned!

Resource Scheduling

Firstly, let’s show you how leaving the hard work of managing spreadsheets behind will help you plan resources and projects in a more efficient manner.  For example; Resource Scheduling tools has been created and designed keeping in mind the type of roles resources will play as Project Managers and indeed Team players.  Hub Planner provides an intuitive insight into forecasting and planning projects in the most efficient and effective way.  A fluid transparent interaction between resource utilization, availability of resources and scheduling projects.

Lastly, plan ahead in hours, days, weeks, months utilizing the resource heat map of availability – you have a birds eye view of your schedule giving you the opportunity to dynamically drag and drop bookings interface.

Improve Resource Planning with a Heat Map

The idea of a resource heat map allows you to quickly visualize your teams capacity.  The heat map allows you to optimize your resources and forecast the scheduling and planning of resources process in a more effective and efficient manner.

Heat map colours can be as configured as you wish.  Simply allocate the shade to represent the availability percentage.  Go for simple primary colours or perhaps create a more visual cortex from the spectrum of colours available to you.  Settings also facilitate display options of the capacity planning tool.  Handy if you have resources that have availability – the bar will only fill the width based on what percentage the resource is booked.  Read how to improve resource planning with hub planners new heat map 

Adaptable to project changes

It’s pretty common practice to come across changes within your project planning.  Before, during or after there will be requirements for changes to project scope, availability of resources, budget constraints, scheduling clashes etc.   It’s inevitable right?!   So what do we do?  Firstly, you need to quickly identify factors that can create a bottleneck or potential adjustments.   Subsequently, your resource scheduling software should allow you to quickly identify these elements in an effortless fashion.  Not only that, you also have the ability to act quickly and seamlessly to reschedule project elements.

Moreover, Hub Planner provide extensibility to the resource scheduling tool to boost interchangeable metrics in a bulk move.  Simply right click on any booking, you can shift the project schedule along the timeline.  Or how about completely reallocating it to another resource?  Either way, there are five variable options available to you at the click of a button.  Take a look at the feature release ‘ How do deal with projects that get delayed and need to move along the timeline or to another resource ‘ for a more in depth view of how bulk move actions could work for you.

Milestones

What are milestones in resource planning? As per wikipedia:

“Milestones are tools used in project management to mark specific points along a project timeline.  These points may signal anchors such as a project start and end date, a need for external review or input and budget checks, among others.  In many instances, milestones do not impact project duration.’ 

Milestones are easy to manoeuvre around by clicking and dragging each milestone to your desired position.  The design of the milestone makes it easy to identify and navigate to.  A resource planner will allow for options of course.  For example Hub Planner provides display preferences of milestones with tooltip control.  Read more about the available feature options New Milestone Settings & Tooltips

Resource Scheduler Options

We know that most folk who utilize resource scheduling software have come from a spreadsheet background.  One of the obstacles most had with nightmare spreadsheets was the visibility of how to view your resources, projects at a birds eye view.   A resource planner overcomes this by facilitating various view options.

Using Hub Planner as an example:  Your scheduler layout has three modes for you to choose from.  Choose views by resources, projects or both.  Easy to change views as you need to from an overall birds eye view to a more condensed detailed view.  Just click the icon to alter between views.   The feature full resource scheduling software also has a handy layout toolbar setting with a multitude of features available to you.  You can quickly edit, search, schedule, add projects and resources with the click of an icon.

Once your booking or resources are scheduled, you have booking ‘Tool Tips’.  These are helpful little pop ups that give you a synopsis of your bookings.  Just hover over a booking and a snapshot summary will pop up.  Details such as the Project Name, Code, Client, Booking Category, Allocation timeframe of the booking, Project Manager and creation details.  Need to add a new resource or a new project?  You can quickly do this at the end of the scheduler.   Handy right?  Also, when scheduling resources, we have added a “Select All” function for group selection enabling you to quickly assign entire teams to projects in one simple click.

For a more insightful look, Hub Planner have a blog post on the above feature additions ‘ Scheduler Usability Options ‘.   You can also learn more about how Resource Scheduling can help you!

Integrations

Within any industry, regardless of what software tools you use chances are you have more than one right?   The requirement for integrating softwares to manage your business workflow.   Adopt a more seamless operational working environment by ensuring your planning software caters for integrations.  Options like Zapier or API can assist with hassle free switching between operating tools.   However, if you are lucky enough to have Hub Planner – they already have a direct inline integration platform for Basecamp who are one of the biggest project management tools out there.   Save time with less data entry, manoeuvring between software which makes for efficient use of resource scheduling together with an increase output and profit!

Basecamp

Streamline your resource scheduling project management process with the inline integration of  Basecamp .  A real time import from Basecamp works seamlessly within the Hub Planner platform.  This bypasses the requirement for any third party software like our Zapier integration or  API.  Import and schedule your Projects and Resources from Basecamp to Hub Planner in real time.  What’s the benefit?  You have boosted added value, time saving from switching between softwares and extreme flexibility to users.  Learn more about how Basecamp integrates with Hub Planner .

Hub Planner Feature Basecamp Integrations
Hub Planner Feature Zapier Integrations

Zapier

There is no easy ‘one for all’ tool that exists for every workflow scenario.  With that in mind, and given the vast amount of Apps at our disposal why not combine them together via Zapier?  Hub Planner facilitates the integration for users to connect their preferred software tools. Check out the Hub Planner / Zapier integration page here.

What is Zapier?  You can connect different softwares tools together which automates the workflow for you, thus saving you the work and time.  If something happens in one software app, it triggers an action in the other software app, this process is called ‘ZAP’.  What triggers the actions and what actions should exactly be taken is all based on the rules that you set up.  Find out how to set up Hub Planner’s Zapier Integration.

API

This is one for the developers amongst you.  What is API?  Application Program Interface is a technology that allows for the adaption of multiple cloud based apps.  The idea being it will effectively streamline and simplify workflows.  You can develop and integrate customized applications via API which subsequently increases flexibility and the allowance of working from a new perspective.   Strengthen and accelerate your software development process with access to  Hub Planner’s Git Hub platform.

Hub Planner Feature API